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Privacy Statement

This privacy policy covers the activities of Friends of Imperial College and its website www.friendsofimperial.org.uk and is correct as from 2nd October 2015 until further notice.

Our organisation and website

Friends is a registered charity based in the UK with the objective:

"To advance education for the public benefit in the latest developments in science, technology, engineering, medicine and business, by supporting the work of Imperial College London".

Registered Charity No. 1161269.

Friends' Administrator

If you would like to speak to someone about your membership, or any other matters relating to Friends, please contact Friends Administrator: Angie Watson (click to open a new email to Angie)

Post:
Administrator
Friends of Imperial College
19 Donaldson Road
London
NW6 6NE

Telephone:
020 3239 7699

Providing visitors with anonymous access

You can access and browse our website without disclosing your personal data.

If you want to become a member and/or book tickets to our events you will have to register and provide personal data.

The services and links of our website

Our website does not enable our visitors to communicate with other visitors or to post information to be accessed by others.

We allow attendees at events to upload photos to the website for sharing with other registered users.

We allow attendees at events to provide quotations about there experience at events that may be published on the website.

Our website does include links to third party web service providers.

  • PayPal - for Payments
  • Google - for Mapping and Website usage statistics
  • Twitter - for latest tweets

Automatic collection of information

We automatically log personal data by means such as programming or we link information automatically logged by such means with personal data about specific individuals.

We do so for the following purposes:

  • Membership administration
  • Organising Events

Cookies set by Friends of Imperial College website

Cookie NameDescriptionBehaviour

Strictly Necessary Cookies
PHPSESSIDPredefined Session identifier commonly used by components of the web server.Temporary, removed at the end of session.

Performance Cookies
__utmzUsed by Google Analytics. Tracking Traffic Sources and NavigationPersistent, expires after 6 months. Can be blocked or opted-out.
__utmcUsed by Google Analytics to determine visitor sessionSession cookie, removed at the end of session. Can be blocked or opted-out.
__utmbUsed by Google Analytics to determine visitor session.Persistent, expires after 30 minutes. Can be blocked or opted-out.
__utmaUsed by Google Analytics to identifying unique visitors.Persistent, expires after 2 years. Can be blocked or opted-out
__utmtUsed by Google Analytics to control performance.Persistent, expires after 10 minutes. Can be blocked or opted-out

Data collection and purpose

We collect the personal data that you may volunteer while using our services.

We do not collect information about our visitors from other sources, such as public records or bodies, or private organisations.

A table of personal data collected and purposes for which they are used can be found at the end of the table.
[click to go to the table now].

We do not collect or use personal data for any purpose other than that indicated in the table below.

We do not directly collect or directly use bank account or credit card details as these are collected and used by PayPal if a visitor chooses to pay by that option.

If we wish to use your personal data for a new purpose, we will offer you the means to consent to this new purpose on an online form.

Children's privacy

We do not knowingly collect personal data from children.

Disclosure and Visitor Choice

We may disclose contact information to other parties for the purpose of notifying that party of visitors for an event organised by Friends, where requested to do so by that party and where the member or guest has registered to attend such an event.

We do not disclose your personal data to any other organisations.

Where we disclose your personal data for purposes which are different from those indicated in the table mentioned above, we will offer you the opportunity to consent to disclosure

Video and audio recordings may be made and published on the site or made available through other channels (eg YouTube). Persons attending an event where a recording is being made will be notified (e.g. a notice will be placed in an easily visible location such as entrance doorway) and those entering the room will be presumed to consent to being recorded.

Confidentiality and security

Visitors to our Web site can only use a secure transmission method to send us their personal data.

We have implemented security policies, rules and technical measures to protect the personal data that we have under our control from:

  • unauthorised access
  • improper use or disclosure
  • unauthorised modification
  • unlawful destruction or accidental loss

Our Administrator, and those Committee Members who have access to, and are associated with the processing of personal data, are obliged to respect the confidentiality of our visitors' personal data.

We ensure that your personal data will not be disclosed to State institutions and authorities except if required by law or other regulation.

Access to your personal data

You can access the data we hold about you online by logging into your account and viewing MyAccount and MyProfile

You can ask our administrator whether we are keeping personal data about you. Upon request, we will provide you with a readable copy of the personal data which we keep about you, within a week - although we may before require proof of your identity. We will provide the information without any charge.

We allow you to challenge the data that we hold about you and, where appropriate, you may have the data corrected or if necessary deleted.

We do not reserve the right to refuse to provide you with a copy of your personal data.

Privacy compliance

Our privacy policy is compliant with the Data Protection Act UK.

There are no global or regional regulatory or self-regulatory schemes applicable to our web site or organisation.

Privacy support

If you have an enquiry or concern about our privacy policy, please contact our Administrator.

Table: Personal data collected and purposes for which they are used

Key to table:

a automatically collected by the system for each visitor
x volunteered by each visitor
y collected from public records or bodies
z collected from private organisations
- not collected
Technical administration of the Web site Research &development Administration Marketing Trading in personal data

Primary personal data
Namex - x x -
Genderx - - - -
Addressx - x x -
E-mail addressx - x x -
Home Phone/Mobile numberx - x x -
Connection to Imperial Collegex - x x -

Business Information
(eg Suppliers/Service Providers)
Employer/organisationx - x - -
Addressx - x - -
E-mail addressx - x - -
Business Phone/Mobile numberx - x - -

Specific Information
Membership Recordsx - x - -
Event Bookingsx - x - -
Paymentsx - x - -
Photographsx - x x -
Quotationsx - x x -
Website Usagea - a - -